How to Find Archived Emails in Gmail?[Complete Guide]
When you delete an email in Gmail, it is gone forever. Instead of deleting unwanted emails, you can simply place them in an archive. The emails can then be easily located and retrieved at a later time.
How to Archive Emails in Gmail
You can archive an email in Gmail by selecting it (or many emails) and then clicking the Archive option.
A drop-down menu with an “Archive” option displays above your selected messages in Gmail.
If you’re using the Gmail app on an iOS device or Android phone or tablet, you can access your archived messages by selecting the menu item labelled “Archive” from the main menu. The look of the Archive button is the same as the one on the Gmail website.
When you archive an email, it is removed from all locations where you have it stored in Gmail. This includes any filters you may have applied.
But you may still access them in a different Gmail labelled folder if you choose.
Using the All Mail Label to Find Archived Emails in Gmail
As we’ve discussed, messages in the archive are hidden from the inbox by default. Gmail’s “All Mail” folder view can be used to search through messages that have been archived.
All of your Gmail messages, including those marked as urgent and those sorted automatically, will be displayed in one long list. If you go to the Gmail website and look on the left side, you’ll see a label that says “All Mail,” which you can click to see this list.
In the Gmail app, you may do this by selecting the three horizontal lines in the upper left. To access all of your messages, scroll down and click the corresponding button.
There’s an apparent downside to this, especially if you have a high number of emails—the sheer volume of emails you’ll have to sift through. If you’ve archived an email recently, this is the best method, but otherwise, you may need to utilise the search box in Gmail.
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Finding Archived Emails in Gmail Using the Search Bar
The search bar at the top of the Gmail website or in the Gmail app does not have an “archive” label for doing specific searches.
You’ll need to know the topic, sender, or subject of your archived email to search for it manually. Other than the standard inbox, sent, and draughts folders, Gmail also has advanced search filters that can be used to find messages that aren’t in those places.
If you have an email archive, you can find it here. To do this, go to the search bar and enter “-in: Sent -in: Draft -in Inbox.” It’s possible to accomplish this in either the mobile app or the desktop version of Gmail.
By including “has:nouserlabels” in your Gmail search query, you can filter out messages that have already been assigned a label. Even after they’ve been archived, emails that have been properly tagged can be retrieved and viewed from the labeled folder.
If you’re having trouble locating an email using a standard search or the “All Mail” folder, this approach won’t be perfect, but it should help you limit your stored emails.