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Document Scanner: Best Document Scanners of 2022

Document scanners can seem like a relatively easy tool, but buying the first one you see will usually leave you with a device that doesn’t perform what you really need it to. If you’re scanning and aggregating documents for tax season, for example, there’s a particular scanner for you. If you’re working in a busy office or in a front-facing customer service position, there’s another one that’s more suited for those purposes. And if your objective is to gather and potentially enhance old family images, having a suitable model will make all the difference. When you’re ready to go paperless, you’ll need to take into account where you plan to use this scanner, the workload you expect it to handle, and the specs of the items you’ll be passing through. Some scanners handle double-sided documents in one go, while others require you to enter the file twice. You should check the specifications of any potential document scanners twice before ordering them for home delivery.

What to Consider when Looking for The Best Document Scanners

document scanner

You should give some thought to your scanning requirements and objectives before you click the “add to basket” button on any scanner. Whether you need a portable scanner or one that can scan legal-sized documents, we have you covered. We also have you covered if you need a scanner for personal or professional use in your own house.

Do You Want a Scanner that Can Handle Important Documents and Full-Color Photos?

More than likely, you want a scanner that can easily scan paper documents, photographs, and other pictures. While you can easily find a specialized scanner for documents and one for photographs, having the flexibility to do both is a better bargain. If you’re looking for a versatile scanner, one with multiple resolution options is your best bet. You should also look for a scanner that can scan both sides of a document, is simple to connect to the internet, and comes with document and image editing software.

Best All-In-One: Brother Wireless High-Speed Desktop Document Scanner

document scanner

The maximum resolution of this Brother office scanner is 1200 x 1200 (interpolated), or 600 x 600 (optical) for scanning photographs and documents. The ability to scan both sides of a document at once is a huge time saver, and the various image optimization settings can even help you get rid of minor imperfections in scanned photos.

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Do You Need a Portable Document Scanner You Can Take on The Go?

Having a portable scanner can be a time- and labor-saver in a variety of situations. People like me who regularly go into archives of documents or conduct interviews where respondents hand up old photographs can benefit greatly from having a portable choice.

Understandably, you won’t see the breadth of capabilities in a portable scanner as you would a full-size one, but there are still things you’ll want to check for. You should pick a portable scanner that is both lightweight and fast. Also, check that it can accommodate the sizes of the photos and legal documents you intend to scan. If you plan on using your scanner while traveling, charging it will be an important consideration. USB charging is generally the standard and clearly preferred to batteries and external power supply, which may be hard to come by on the road.

Best Handheld: Epson WorkForce ES-50 Portable Sheet-Fed Document Scanner

document scanner

This Epson portable document scanner can quickly scan documents, making it ideal for scanning receipts and paper. It also includes useful tools for organizing and tagging your scanned documents before uploading them to the cloud. There is no need for batteries or other power sources because a USB port can be used as a charger.

How High of A Resolution Do You Require when Scanning?

Scanning photographs is a unique challenge for which there is no universal solution. If you’re only scanning text documents, you probably don’t give much thought to the resolution, but if you’re planning on scanning images, you need to make sure the scanner you choose can accommodate a range of photo sizes and produce high-resolution scans. Remember that the maximum resolution that scanners can produce is 6400 DPI. Furthermore, many photo-focused scanners also include the capability to scan negatives, which can be incredibly useful if you work in a darkroom.

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Best Photo Scanner: Epson Perfection V600 Color Photo, Image, Film, Negative & Document Scanner

document scanner

This Epson photo scanner is ideal for making large prints from pictures and negatives thanks to its 6400 DPI resolution. Using their Digital ICE for Prints tool, you may fix imperfections including scuffs, smudges, and discoloration. When compared to conventional scanners, the LED variety doesn’t need to be warmed up and consumes significantly less power. If you’re collecting and repairing old family photos, the Epson Perfection is great for you.

Will You Need Two-Sided Scanning?

Whether you’re scanning bills, crucial memos, or reports, you’re almost certainly going to want a scanner that can scan them without forcing you to physically flip them over. High-quality two-sided scanners can provide this function with fast scanning and other software features that automatically sort your materials in the cloud. A scanner that can perform roughly 30 scans per minute is ideal for two-sided scanning.

Best double-sided: Fujitsu ScanSnap iX1500 Deluxe

The Fujitsu ScanSnap is optimized for fast, cloud-based document sorting of multiple types of double-sided documents. This scanner is great for the office because it allows many users to create profiles, ensuring that their scanned documents are sent to the right place and sorted according to their preferences. It also includes a year of Adobe Acrobat so that your scanned documents can be converted to searchable PDFs without any additional effort on your part. What more convenience could you want?

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Do You Need a Sheet Feeder on The Scanner?

There are many different apps available today that serve as scanners for your mobile device. But when you have to scan a mass of data, you’re going to want to be able to walk away and let the machine get the job done without your help. A document feeder that can scan and organize documents automatically is the right tool for the job. If you want to avoid having to return to the machine before the job is done, make sure the feeder can retain a sufficient amount of pages.

Best with A Feeder: Xerox DocuMate 3125 Duplex Document Scanner

The Xerox DocuMate is an invincible tool for maintaining order. It can scan up to 40 pages per minute and has an automatic feeder that can hold up to 50 sheets, allowing you to quickly and efficiently upload large quantities of documents. Scans are uploaded directly to the cloud and converted into searchable PDFs instantly. When scanning from defective originals, Visioneer Acuity technology will automatically enhance the clarity of the resulting scans.

Best Scanner on A Budget: What You Get for Under $100

Need to minimize expenditures on workplace technology? A budget scanner is a decent choice if you aren’t expecting to take on a load of jobs. You can still get a scanner that can scan a variety of documents at a respectable pace for less than a hundred dollars. If you want to scan in high definition and color, you’ll need to shell out a little more cash, but many low-cost choices have cloud and device connectivity so your scans go right to storage.

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Best Budget: Brother Ds-640 Compact Mobile Document Scanner

For scanning documents, ID cards, business cards, and receipts on the go consider this portable Brother scanner. Although 16 pages per minute aren’t exactly lightning fast, it shouldn’t slow you down too much unless you have an exceptionally heavy workload. The integrated software suite helps optimize photos and clarify the text. Along with charging via USB, you can instantly upload your work to the internet.

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